Saturday, September 1, 2007

Have Event Planning Experience or Have you Attended a Blogging Conference in the Past?

Are there things that planners forgot to plan for that we should make sure we get from the venue? Parking? Lap Top issues, connectivity? Length of panels? Down time to blog or podcast? Etc.


Sylvia Hubbard said...

i have some experience how can i help

g-e-m2001 said...

Here is what we have so far Sylvia.
We have a location. I can't announce it yet because they haven't sent the contract. The same with the hotel. So we have the WHERE and the WHEN provided something cataclysmic doesn't happen. ( We are crossing my fingers)

So that leaves registration (which online service) the schedule, the content and then the unsexy boring yet necessary stuff like making sure people have wireless internet access ( I am learning all about wireless routers etc) logistical stuff that we haven't even begun to think about.

So this is what I am going to do. As soon as I get both contracts signed then I will send out an email to everyone who either sent a n email or made a comment. Make sure I cant contact you through your Blogger profile if I don't have your email.

Amber said...

Some thoughts from PodCamp Atlanta:

Ideal session length is 1 hour. 45 minutes it too short, 90 minutes is too long.

Allow at least 5 minutes between sessions, so people can use the restroom, find where the want to go next, chat, catch their breath etc.

There are some things you just cannot control. The wifi got flakey after a certain number of people had gotten on it, and there was nothing I or anyone else could do about it - that was Emory's network.

Check out the electrical outlet situation, and if necessary, bring plenty of power strips.

Sylvia Hubbard said...

I use eventbrite for online registration and it's been pretty successful

I'd draw up sponsorship with like TMobile (contact them now) to see if they can help with wi-fi-ing and things.

An hour is a good time. I've been known though to do 55 minutes to save on workshop changing times.

You're also going to have to enlist a volunteer staff as well so don't forget to count that into your budget.

Sylvia Hubbard said...

once you know how many workshops you're doing setting up the schedule is pretty simple. just make sure when you're scheduling, do your "know your people will attend this big one" at the end so it will encourage people to stay until the end

g-e-m2001 said...

That is a good idea Sylvia. I am going to look into this wifi situation. I was thinking of using mobile routers to create mobile hotspots, but then you have the problem of a bunch of people trying to get on one.

You have to have internet access at a blogging conference.